To ensure that monitoring activity will glean the right information for the above purposes, each award should have some level of monitoring arrangement. For short term awards (supporting activity for up to 12 months perhaps), a feedback or monitoring report template can be issued either with the award offer materials or towards the end of the funded activity. Where a project is scheduled over a longer period, it may be more appropriate for progress reports to be received at regular intervals – perhaps six monthly or annually – as well as on completion.
For large capital projects, such as the building or renovation of a new community facility, it may be appropriate to ask for a monitoring report a year, or even two years, beyond formal completion of the building, so the impact of the new facility can be evidenced.
It is important that those delivering funded activity are made aware of the information required in the monitoring report template when the funding is awarded, so that they can put systems in place for capturing the data required.
